Workplace & Facilities Specialist

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What we'd need...

We are looking for a Workplace & Facilities Specialist to join our People team. Your objective is to guarantee the good operational functioning of Signaturit’s workplace being the office, other future working spaces or remote work, providing agile responses to the needs of our people and external clients.

 

Some of your responsibilities will be...

Office Management:

  • Developing office policies and procedures, and ensure they are implemented appropriately.
  • Assisting with office layout planning and office moves, as well as collaborating with the managing and maintaining of the IT infrastructure.
  • Managing office budget.
  • Planning and management of office spaces and annexes, as well as external spaces contracted by Signaturit to carry out events.
  • Managing suppliers of office materials, including the purchase, reception, storage and distribution of materials.
  • Bring excellence and consistently think of new ideas on how to make our office better, more adapted and flexible to the new circumstances, when working remotely is a new norm.
  • Work on seating plans and office modifications to create the necessary space to accommodate Signaturit's growth and health & safety guidelines for a new concept of a hybrid office.
  • Optimizing current facilities to make them fully functional and adaptable depending on Signaturit needs.

Reception/Front Desk:

  • Attending office visitors, showing the facilities and directing them to the corresponding employee/s.
  • Receiving, sending and distributing company and employee correspondence.
  • Managing and filtering incoming calls (in Spanish and English) and transferring to the corresponding department.

Employee Experience:

  • Travel policy management: managing employee expenses and reimbursement policy, and providing assistance to C-levels with their travels.
  • Purchasing of merchandising, managing inventory and other employee benefits 
  • Providing logistical support in the coordination and organization of internal events and team buildings. 
  • Being responsible for promoting environmental sustainability at Signaturit, with the purchase of eco-friendly materials, raising awareness, and promoting good habits at the office.

Health & Safety:

  • Executing H&S issues related to workspaces and remote working conditions
  • Implementing an H&S strategy at the office, ensuring compliance is met
  • Keeping our H&S guidelines on company portals up to date and communicating changes to the company.


This is you - Requirements:

We’re looking for someone pretty special, who often has a naturally positive attitude, friendly and effective communication style and a multitasker master. 

Being in a position where you interact with so many employees, customers, and stakeholders, having an optimistic outlook is a critical skill as the company will look to you to keep morale high and be a positive influence in the office.

  • 2 + years of experience in a similar role, with previous experience in space and environment management, offices, supplies management, and purchasing.
  • Skilled communicator in Spanish (C1 or higher) and English (C1 or higher) with excellent interpersonal skills.
  • Analytical and a great problem solver
  • Self- starter who needs little direction, flexible, and a great multitasker.
  • Experience with organization and planning of projects, as well as their execution.
  • Advanced knowledge of MS Office or Google Suite.
  • Experience working in a fast paced environment.


These are not mandatory, but if you have them, we'd be very happy :)

  • Good communication skills in Catalan or any other European language.
  • Experience with international teams.

 

You will be our ideal candidate if you are...

  • Honest, reliable, hard-working and you have a growth mindset.
  • Technically savvy: you know the ins and outs of all digital tools you use and you quickly understand and become an expert on any new tools you need to use.
  • Very well organized: you are able to prioritize, you keep yourself focused and you always pay attention to detail.
  • You like experimentation and you are always looking for better ways to get things done.
  • A good team player, resolutive and proactive. You don’t need hand-holding to get things done.
  • A strong executioner, and someone who understands and agrees with the quote: “Plans are useless but planning is indispensable” (by Dwight D. Eisenhower).
  • You are motivated by challenges, and you don’t get easily overwhelmed when there are lots of things to do.
  • Smart and fast-learner, but humble enough to give and accept constructive feedback.
  • Passionate about the continuous improvement of processes, as well as excellence-oriented

 We’re looking forward to meeting you! :D

Usually responds within three days

Or, know someone who would be a perfect fit? Let them know!

Barcelona

Carrer d'Àvila, 29
08005 Barcelona Directions jobs@signaturit.com View page

Perks & Benefits

  • An international team in a fast-growing company

  • Hot product

    We're helping companies digitize their processes, save money and trees by going paperless

  • Professional growth

    You’ll always be learning new things! Budget for learning and development actions

  • Team building activities once a quarter

  • Work from home (or anywhere)

  • Flexible working hours

    Including intensive working hours on Fridays

  • 23 vacation days per year

    That you can book at your own convenience

  • Flexible Compensation Plan

    We provide you with a variety of options such as health insurance, food, transport or childcare vouchers.

  • Training budget

    To do trainings, courses, go to an event, etc.

  • Birthday day off

    So that you can enjoy it as you prefer

  • Language Classes

    Free Spanish or English classes.

  • Healthy snacks

    Free fruit, coffee, tea and snacks

  • A sunny terrace

    With ping pong table and BBQ.

  • The Signabuddies

    You will develop yourself in an amazing environment full of talented, hunger and humble people!

Meet us

Working with us is highly challenging and rewarding at the same time. 

Are you a hands-on type of person with a curious mind? 

Someone people can trust? 

Are you constantly learning and eager to take on new challenges yet not afraid of being yourself? 

We'd love to meet you!

Already working at Signaturit?

Let’s recruit together and find your next colleague.

email
@signaturit.com
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